PROJECT FILE¶

Project File [2] - also known as a project manual - is a document or a collection of files that form the basis for the future project. Firstly, everything to do with the project is noted down:

Client/ customer:
Type of project: [organisational, R&D, investment]
Project:
Venue:

The project is then further concretised. It is important that the project file is always complete and up-to-date.

1. Project Organisation
The Environment in which the project is carried out:
1.1 Project manager
1.2 Project team
1.3 Steering committee
1.4 Client/ customer
1.5 Project partners

2. Project Definition
The preparation of project planning:
2.1 Tender documentation
2.2 Quotation
2.3 Objectives (performance, costs, time)
2.4 As-is analysis
2.5 Contract, order, terms & conditions of business
2.6 Performance specification
and requirements specification
2.7 Project report (outline, draft)

3. Project Planning
The initialisation of the project:
3.1 Phase plan, milestone plan
3.2 Work breakdown structure

3.3 Network diagram
3.4 List of activities
3.5 Preliminary costing
3.6 Risk analysis
3.7 Project report, version 0 (int., ext.)

4. Project Controlling
The realisation of the project:
4.1 Activities list (updated)
4.2 Work package description (approved, in progress, completed)
4.3 Project reports (updated)
4.4 Work reports, activity reports
4.5 Calculations (updated)

5. Project Close-out
The evaluation of the project:
5.1 Invoicing
5.2 Quality assurance (acceptance)
5.3 Historical cost calculation
5.4 Product generation (routine process)
5.5 Client/ customer evaluation
5.6 Overall knowledge gained

6. Project Material
The recording and documentation of the entire project:
6.1 Concepts
6.2 Software (CDs, flash drives)
6.3 Accompanying material (scientific materials, articles, literature, reference to other projects, online research, sources)
6.4 Presentations (slides, hand-outs)