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You and the core team define the work and services to be performed, specify the main prerequisites to be met and identify all the things which have to be taken into consideration. You prepare a performance specification. Sometimes, if the organisation has a quality management system, the performance specification will have a standardised format. If there is no standard format, the following structure can be used. All it takes is a little imagination and adaptation and you have the basis for a summarisation of all expectations and requirements.

Structure of a specification

1. General information
1.1 Scope of application
1.2 Documents and rules to be used
1.3 Description of the object (project deliverable)
1.4 Change procedure (form)

2. Quality
2.1 Functional quality
2.2 Operational quality
2.3 Constructive requirements

3. Environment
3.1 Climatic burdens
3.2 Mechanical burdens
3.3 Other environmental burdens

4. Interfaces
4.1 Overview
4.2 Descriptions

5. Testing and quality assurance
5.1 Test types
5.2 Test schedules
5.3 Licensing documents
5.4 Test synopsis

If it isn't possible to provide any information with regard to any of the above items, the names of team members and "to be defined" are written under the item in question. This indicates that the specification will be supplemented at this point. It also indicates where assumptions have been made.